Meeting Minutes

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Idaho Occupational Therapy Association
Board Meeting Agenda Tuesday – January 7, 2020 7:00
p.m. – 8:00 p.m. Committees Possibly Meeting
Following
Meeting Location: St. Als: Coughlin Rm. 1 Conference Call Line 1-605-475-4120
Moderator PIN 895 9648 Access Code 460 3087
Call to Order Time: 7:01
● Motion: Kari Thompson
● 2nd: Mel Henderson
Attending:
● In person: Kari Thompson, Christina Jenkins, Megan Doyle, Kelly Smith, Mel
Henderson, Erika Neff, Julie Dinwiddie
● Call-in: Jessica Given , Cameo Curnett, Ryan, Katie Broderius, Sarah Niewert
Review and approve the minutes from November 12, 2019
● Motion: Kari Thompson
● 2nd: Kelly Smith
Financial Update: Erika
● Revenue: $ 121.23
● Expenses: $ 181.02
● Account Balance: $ 12,719.51
OLD Business:
● Tech / Social Media Committee: Erika
• Website updated information, i.e. Nominations Page 2020, Beki Stephens
Award (April 2020)- MailChimp to promote award and nominations,
Sponsorship page, etc., board minutes, etc.
• Erika will connect with Christian and get Sponsorship page
updated.
• Update photos / bios on Board page: still waiting on 1-2. Agreed
Erika will send an email giving them 3 days to get it to her and
then will pass info on to Christian to update.
• Erika will look to see what we wrote up last year for Beki Stephens
Award and edit it to be for OT Month. Get at least 2 Mail Chimps
sent out with a deadline for nominations to be by March 15th
.
• Nominations: Erika and Kelly will work together to have something
written up to update website and to send out Mailchimp based on
deadlines per IOTA Policies.
• Microsoft Issue on computer
• Access to Membership List: Erika got updated list, but not ongoing access.
• CE Certificates from Annual Conference- addressed technical issues to
ensure all attendees receive CE certificates from IOTA conference
• Facebook Advertising / MailChimp and Posting of Capitol Day- send out
Mailchimp 1 month (1/11/2020) and 2 weeks (1/25/2020) prior to event
• Slack Invites: Erika invited new board members earlier today.
• Job Description and Policies and Procedures for Tech / Social Media
Position: Hasn’t been completed yet.
● Continuing Education Committee: Julie
● CE Updates- Planning stages for annual conference 2020 and IOTA
sponsoring events in the future
• PDU’s at Capital Day on February 7, 2020: Will create certificates for
attendees.
• 2020 Western Regional Occupational Therapy Spring Symposium (Las
Vegas): Kari on planning committee. Will post info to IOTA Facebook and
Instagram
● Finance Committee: Erika
● Legislation, Reimbursement and Advocacy: Mel
● Capitol Day: Feb. 7th from 8am – 12pm
o Plans and Agenda for Attendees
• Kari to reach out to Caroline:
o Follow-Up: Caroline will speak from 8:00-8:30 regarding
current Legislative session and the overall process. We
need a table / tablecloth and set-up, pastries and coffee
for 25-35 legislators / their assistants, a take away /
handout, a live demonstration of some sort, table
displays of OT Info, off of AOTA site, etc.
o Discussed may need to have an ad hoc committee to
work on getting around handouts / a plan prior to Feb. 7
● IBOL Meeting Updates
• Medicaid Meeting Update: Not requiring OTA Modifier code until January
2022.
● Nominations Committee: Kelly will connect with Erika to prepare for Mailchimp
● Professional Awareness and Community Outreach: Sarah and Jessica
● Updates – Results of OT Paint Night. Jessie or Sarah will be posting
District Rep openings on FB.
● Quarterly Newsletter: Moving forward. Asked for students to send regular
info about updates in their programs.
● Capitol Day- Discussed topics to discuss with representatives including
opioid crisis, pain management, mental health, and education.
Discussed providing District Reps with monetary budget to enhance
participation at local events for members.
MOTION: Mel Henderson proposed $50 per event. May amend proposal at
the end of the year if needed.
SECOND: Erika Neff
● Updates from District Reps:
▪ Southwest: Beki B.
▪ South Central (Twin Falls): Jason
▪ South East (Pocatello): Lisa H.
▪ North: OPEN:
▪ Central: OPEN:
● Membership Committee: Karla: NOT PRESENT
• Job Description and Policies and Procedures for Position
● MOT Student Rep: Katie: Report on Student Presentation
● OTA Student Reps: Ryan and Cameo: Report on Student Presentation
● RA Position: Bryan: NOT PRESENT
*Ad Hoc regarding Policies and Procedures Update- members of committee to meet
during first quarter
NEW Business:
● Tech / Social Media:
● Continuing Education:
● Finance:
● Legislation, Reimbursement and Advocacy Committee:
● Next IBOL Meeting: March 3rd, 2020
● 2020 Scheduled Medicaid Meetings:
• Held quarterly, every 3rd month on the 3
rd Friday of the month.
• From 10:30-12:00 at 3232 Elder St., Boise, 83704 in Room DWest
• March 20, June 19, September 18, December 18
● Nominations Committee:
● Membership Committee:
● Professional Awareness and Community Outreach Committee:
● Capitol Day
● OT Month:
● Updates and Future Plans from District Reps:
● MOT / OTA Student Reps:
● RA:
• Next Event: Capitol Day on February 7th from 8am-12pm at the Capitol
• Next EB Meeting Date: March 3rd, 2020 at 7:00PM. St. Als-Coughlin Room 1
Adjourn:
● Motion: Kari Thompson
● 2nd: Mel Henderson
● Time Adjourned: 7:44 pm

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Idaho Occupational Therapy
Association
Board Meeting Agenda Tuesday – November 12,
2019 7:00 p.m. – 8:00 p.m. **Committees Meet to
Introduce and Set up Yearly Schedule 8:00 – 8:30
p.m.
Meeting Location: Riverview Rehabilitation
Conference Call Line 1-605-475-4120
Moderator PIN 895 9648
Access Code 460 3087
Call to Order
Time: 7:04 pm
● Motion: Kari
● 2nd: Jessie
Attending:
● In person: Kari Thompson, Kelly Smith, Christina Jenkins, Erika Neff, Julie
Dinwiddie, Mel Henderson, Jessica Given, Rebecca Strickler, Angela Zaugg,
and Megan Doyle
● Call-in: Katie Broderius, Lisa Hong, Cameo Curnett, Ryan Ludwig
Review and approve minutes from September 19, 2019
● Motion: Kari
● 2nd: Sarah
Financial Update: Erika
● Revenue: $ 4488.71
● Expenses: $ 1278.00
● Account Balance: $ 12,974.70
Induction of New Officers:
• Christina Jenkins: Secretary
• Mel Henderson: Legislative / Reimbursement and Advocacy Chairperson
• Julie Dinwiddie: Continuing Education Chairperson
• Sarah Niewert and Jessica Given: Co-Chair Coordinators of Professional
Awareness and Community Outreach
• Katie Broderius: OT Student Representative
• Ryan Ludwig and Cameo Curnett: OTA Student Representatives
OLD Business:
● Tech / Social Media Committee:
● Updates: Christian and Erika- Addressed tech issues to ensure
website has updated information, i.e. Nomination 2020, Beki Stephens
Award (April 2020), Sponsorship page, etc. and all executive board
minutes are posted.
• Microsoft Issue on computer
● Current Number of Members:
● Executive Board Officers all Members: Confirmed
● Continuing Education Committee:
● Annual Conference Survey Results and Feedback
Overall positive response received following IOTA Fall Conference
2019 via post conference surveys
● Idea proposed to expand conference survey to include
feedback from vendors present at conference
● 2020 Western Regional Occupational Therapy Spring Symposium
(Las Vegas)
▪ Memorandum of Understanding will be sent
● Agreed that IOTA will support conference through
attendance, as well as promotion on social media and
website
● Finance Committee: Erika
● Legislation, Reimbursement and Advocacy:
● Capitol Day: Feb. 7th. Caroline reserved. Recommends 8:00 – 12:00
● IBOL / Medicaid Meeting: IOTA will post meeting notes following
IBOL meetings. Mel will write up something following each meeting.
IOTA is on schedule for public comment at next IBOL meeting.
● 2020 Western Regional Occupational Therapy Spring Symposium
(Las Vegas)
● Nominations Committee: Kelly
● Professional Awareness and Community Outreach: Sarah and Jessica
● Idea proposed to complete quarterly newsletter to increase
professional awareness and participation throughout state.
● Updates and Future Plans from District Reps:
▪ Southwest: Beki B.
▪ South Central (Twin Falls): Jason
▪ South East (Pocatello): Lisa H.
▪ North: OPEN: Mel to reach out to known colleagues
▪ Central: OPEN: (?) Kristen Biggins possibly still interested.
● Membership Committee: Karla
● MOT Student Rep: Katie: Reported she put out a survey and is in the process of
evaluating the student feedback from 2019 IOTA Fall Conference. She is also doing
an upcoming student meeting presentation.
● OTA Student Reps: Ryan and Cameo
● RA Position: Bryan: Sent an email saying he was going to be sending
everyone an update via email.
NEW Business:
● General Executive Board Information: (Kari)
● New 2019-2020 Executive Board and Committees Contact List: See
Handout created.
● Bylaws / Policies and Procedures
• Ad Hoc to clean-up Policies and Procedures: Kari, Erika, and
Christina volunteered for committee
• Attendance and involvement as an Officer: All officers will be
reporting every meeting.
• Required committees of Officers: See Bylaws
• No Membership or Tech / Social Media Committees: Need Job
Descriptions and updates to Policies. Both Membership and
Tech / Social Media to work on creating job descriptions and
wording for Policies and Procedures and present to board at
upcoming meeting.
• Timelines 2020: Will adhere going forward.
● See Job Descriptions:
▪ Voting versus non-voting officers / positions
▪ Involvement on Committees
● Recruitment for open positions of President Elect (from Board), District
Reps, and all Committees
● Tech / Social Media:
● Website:
▪ Sponsor’s Page: Erika is going to touch bases with Christian
to make sure the appropriate ones are taken down.
▪ 2020 Nominations page: Christian is going to update to 2020
▪ Becki Stephens Award (April)
● Access to current member’s list: Erika is going to look into getting
● Slack invites to new Officers – Christian is going to invite new
Officers.
● Capitol Day on Facebook: Needs to be posted
● Instagram / Facebook Postings: All Executive Board contributes
● Continuing Education:
● Capitol Day: PDU’s
● New Guidelines for Conference Discounts:
▪ EB Officers get in free if they have attended all but one IOTA
Executive Board meeting and at least 1⁄2 of the CE Committee
Meetings
● EB Officers offered 50% discount if they attend all but one
IOTA Executive Board meetings
▪ Continuing Ed Committee Members get in free if they have
attended all but one CE meeting.
● Finance:
● Tech financial commitment
● Reduce IT expenses by streamlining communication to IT support
through Eric (Tech Committee Chair)
● Interns
● Ideas and new rules to help with budgeting
● Legislation, Reimbursement and Advocacy Committee:
● Vision: Mel writing letter on behalf of IOTA to support OT’s role
based on our education, OT Framework, and Scope of Practice
● Next IBOL Meeting: Mel and Kari plan to attend. 11/21/2019: 3:00
p.m.
● Next Medicaid Meeting: 12/20/2019: 10:30-12:00. Kari plans to attend.
● Nominations Committee:
● Membership Committee:
● Professional Awareness and Community Outreach Committee:
● Capitol Day (Info sheets): Megan is going to look on AOTA’s site to see
what she can find for us to use that day. Legislative / Outreach Committee
will work together to come up with handouts and consistent things to say
amongst all present.
● OT Month: Ideas? Start planning.
● Updates and Future Plans from District Reps:
▪ Southwest:
▪ South Central (Twin Falls):
▪ South East (Pocatello):
▪ North:
▪ Central:
● MOT / OTA Student Reps:
● RA:
● Future Meeting Dates: *1
st Tuesday of month at 7:00 p.m. / Looking at every
other month and Committees meet opposite months.
Next EB Meeting Date: January 7th, 2020 at 7:00 PM. St. Als. Coughlin Room
1.
Adjourn:
● Motion: Kari
● 2nd: Sarah
● Time Adjourned: 8:11 pm

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Idaho Occupational Therapy Association

Board Meeting Agenda

Tuesday – September 19, 2019

*Rescheduled from 8/6/19; 8/26/19

7:00 p.m. – 8:00 p.m.

Continuing Education Meeting:

8:00 p.m. – 9:00 p.m.

Meeting Location: St. Als: Coughlin Rm. 2

Conference Call Line 1-605-475-4120

Moderator PIN 895 9648

Access Code 460 3087

Call to Order Time : 7:03 pm

● Motion: Kari Thompson

● 2 nd : Angela Zaugg

Attending :

● In person: Kari Thompson, Becky Baxter, Erika Neff, Angela Zaugg, Rebecca Strickland, Kelly

Smith

● Call-in: Cathy Hanks, Heather Hoob, Sarah Niewert

Review and approve minutes from June 4, 2019

● Motion: Kari Thompson

● 2nd: Becky Baxter

Financial Update : Erika

● Revenue: $173.18

● Expenses: $100.00

● Account Balance: $6,208.00

Committee Reports / Updates to OLD Business and NEW Business:

● Tech / Social Media:

● Updates: Christian and Erika

● Advertising fall Conference: Mail Chimp, Website, Facebook, Instagram (stickers)

▪ Facebook event and Instagram stickers up today

● MailChimp for Nomination for board positions and Becki Stevens Award

▪ Erika will follow up with Christian – should be able to update the info from last year’s

posts and send out without re-writing

▪ Cathy will remind the ISU students that the student positions are open on-line

● Website Updates – fall conference is posted and open for registration

▪ Erika will send the codes for PT and SLP registration for single class registration, EB

Discount Codes, CE Committee Codes, Speaker FREE Codes

● Membership Update: Can we get # of current members – Erika will forward to Kari

● Nominations for Board Members: Can we get update with whom has applied. Voting prior.

● Legislation, Reimbursement and Advocacy: (Caroline, Karla and Kari):

● Capitol Day: Date set for February 7, 2020, 8 am to 5 pm. Do we have a reservation?

Will follow up with Karla

● Next IBOL Meeting: 9/13/2019: 9:00 a.m. Mel is planning to go

● Medicaid Meeting 6/21/2019 Update:

▪ Feeding Therapy – code was approved; therapists providing feeding /

swallowing need to be billing under this new code going forward

▪ Duplication of services – IOTA is working with ISHA legislative chair

▪ Hippotherapy now covered for OT / PT for CP and Spina Bifida

▪ Next Medicaid Meeting: 9/20/2019: 10:30-12:00. Kari will be attending.

● Continuing Education:

● Fall Conference October 11-12th: Meet this evening

● 2020 Western Regional Occupational Therapy Spring Symposium (Las Vegas)

▪ Kari will update if she hears anything

▪ Memorandum of Understanding – still not finalized

● Membership: Karla

● Executive Board Memberships / Renewals

▪ Everyone will automatically enroll as a member when they sign up for

conference

▪ Erika will ask Christian to run the report again and send to Kari

● Outreach: Rebecca and Becky B.:

● Updates and Future Plans from District Reps: no updates currently

▪ Southwest: Rebecca B.

▪ South Central (Twin Falls): Jason

▪ South East (Pocatello): Lisa and Sarah

▪ Sarah: Newsletter

▪ North: Abigail

▪ Central:

● MOT / OTA Student Reps: Heather, Cathy, Brooke

● RA Position:

● Position Filled: Bryan Gee to give update *(Will ask to provide via email since not in

attendance)

● Recruit for Board Nominations

● Future Meeting Dates: 1 st Tuesday of month at 7:00 p.m.

Next EB Meeting Date : November 5, 2019 at 7:00 pm

Adjourn :

● Motion: Angela Zaugg

● 2nd: Becki Baxter

● Time Adjourned: 7:45 pm

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Idaho Occupational Therapy Association

Board Meeting Agenda

Tuesday – May 7, 2019

7:00 p.m. – 8:00 p.m.

Continuing Education Meeting:

8:00 p.m. – 9:00 p.m.

Meeting Location:

St. Als

Conference Call Line

1-605-475-4120

Moderator PIN

895 9648

Access Code

460 3087

Call to Order Time:

● Motion: Kari Thompson

● 2nd: Rebecca Strickler

Attending:

● In person:

● Rebecca Strickler

● Kari Thompson

● Kelly Smith

● Heather Hoob

● Christian Turner

● Karla Brown

● Erika Neff

● Katie

Call-in:

● Beki Baxter

Review and approve minutes from March 5, 2019

● Motion: Rebecca Strickler

● 2nd: Kelly Smith

Financial Update: Erika

● Revenue: $110.69 March

● Expenses: $2335.55 March

● Revenue: $155.40 April

● Expenses: $233.09 April

● Account Balance: $8488.96

OLD Business

● Tech / Social Media:

● Video Conference: Zoom / Zoom Meetings / Gotomeetings / Skype / Freeconference

▪ Take video and post it to the website later?

▪ Make name tags for everyone to bring to each meeting

▪ Trial of live video tonight

● Any comments on SLACK. Is it working?

▪ Good feedback

▪ Christian updated on how to check messages

▪ Tag people to make sure it alerts them

▪ Pin to top to keep track

● Different channels are helpful

● Provide some structure to website updates. If items could be sent to Christian by Sat

by midnight. Then he can post things Sun. He will make a separate channel.

● Bios and pics of District Reps for website – Did we get these? If not, should we wait

until next year. Discussed can provide through SLACK (#general channel)

▪ Have not yet received any pics / bios from District Reps

▪ Time limits for district reps? Suggested 3 years

▪ Rebecca will ask them for bios.

● Need Karla’s photo and bio – she will send

● Facebook: Who has posted this past month?

▪ Kari, Karla, Rebecca, Sarah

● Instagram: Whom has sent ideas this past month?

▪ Kari, Kelly

● Legislation, Reimbursement and Advocacy: (Caroline, Karla and Kari):

● Proclamation Signing by Governor – Celebration afterwards:

▪ OT Month: Meet and Greet – 9 of us there

● Next year have board members sign up for an alphabet letters for instragram/facebook

● Students work on themes for different letters for Instagram

● Capitol Day: Do we have a date? Caroline said to pick a date. Karla to follow up.

▪ Kari has info on marketing for the day and for offering PDU’s. Possibly in January or

February. – Karla will follow up on date

● Medicaid Meeting 3/15/2019

▪ Issues on feeding and swallowing, difficulty bringing forward on agenda. Ongoing

▪ Medicaid meeting 6/21 10:30 to 12

● IBOL Meeting 5/3/2019

▪ Telehealth

● Continuing Education: Update on October 11th -12th

● Membership: Karla – Infographics- Karla will send to Christian

● Membership list to Karla? Almost ready. Christina will send to Karla

● Outreach: Rebecca and Becky B.: update on quarterly newsletter

● Pending/Delayed

● Survey monkey? To obtain information to have information on settings, location, areas of

expertise. Use Google Forms as it will be easier to track information.

● District Reps will help obtain member information.

● Special interest groups to meet quarterly.

● Open Positions:

● RA Position for Idaho:

● Central District Chair: Kristin Biggins will fill position

● IBOL Community Member Position:

NEW Business & Committee Updates:

● ASAP Meetings from Annual Conference Update: Kari

● Information on how to gain through members through conference. How to increase involvement.

People often come to annual conference for fun and networking versus conference, alter ours to be

more like AOTA. Kari will send a list of information in email for Slack. Tiered membership possibilities.

Look at pricing.

● Board Positions

● Miss three meetings, then you cannot maintain the board positions.

● Kari will follow up

● Committee Reports:

● Continuing Education:

● NBCOT:

● 2020 Western Regional Occupational Therapy Spring Symposium (Las Vegas)

▪ All Western States, every other or every three years. No details yet. In March or April.

● BIG – Ask people on facebook if they would be interested.

● Tourettes

● PAMS – Look into cost

● Suicide Prevention Training

● Feeding and Swallowing

● Location: ISU Meridian campus. Issues from last time have been addressed.

● Legislation / Reimbursement / Advocacy:

● Next Medicaid Meeting: Friday, 6/21/2019 at 10:30 am

● Next IBOL Meeting: Not set yet

● Legislative, Reimbursement, Advocacy:

▪ AOTA Conference Call, i.e. Brain Balance, chiropractor workshop

▪ Encroaching? AOTA will help provide marketing material

▪ COTA’s decrease in reimbursement rate

● Membership:

● Outreach: Rebecca

● Sending list to Christian

● Annual Work day after conference in November 9th

● Update from District Reps:

● Southwest: Rebecca B.

● South Central (Twin Falls): Jason

● South East (Pocatello): Lisa and Sarah –

● North: Abigail

● Central: Kristin Biggins has returned

● MOT / OTA Student Reps: Heather, Cathy, Brooke

● Tech / Social Media: Erika/Christian

● Other:

● Future Meeting Dates: 1st Tuesday of month at 7:00 p.m.

Next EB Meeting Date: June 4, 2019 @ 7 pm, St Alphonsus

Adjourn:

● Motion: Kari

● 2nd: Karla

● Time Adjourned: 8:23

PDF DOWNLOAD LINK

Idaho Occupational Therapy Association

Board Meeting Agenda

Tuesday – September 19, 2019

*Rescheduled from 8/6/19; 8/26/19

7:00 p.m. – 8:00 p.m.

Continuing Education Meeting:

8:00 p.m. – 9:00 p.m.

Meeting Location: St. Als: Coughlin Rm. 2

Conference Call Line 1-605-475-4120

Moderator PIN 895 9648

Access Code 460 3087

Call to Order Time : 7:03 pm

● Motion: Kari Thompson

● 2nd : Angela Zaugg

Attending :

● In person: Kari Thompson, Becky Baxter, Erika Neff, Angela Zaugg, Rebecca Strickland, Kelly

Smith

● Call-in: Cathy Hanks, Heather Hoob, Sarah Niewert

Review and approve minutes from June 4, 2019

● Motion: Kari Thompson

● 2nd: Becky Baxter

Financial Update : Erika

● Revenue: $173.18

● Expenses: $100.00

● Account Balance: $6,208.00

Committee Reports / Updates to OLD Business and NEW Business:

● Tech / Social Media:

● Updates: Christian and Erika

● Advertising fall Conference: Mail Chimp, Website, Facebook, Instagram (stickers)

▪ Facebook event and Instagram stickers up today

● MailChimp for Nomination for board positions and Becki Stevens Award

▪ Erika will follow up with Christian – should be able to update the info from last year’s

posts and send out without re-writing

▪ Cathy will remind the ISU students that the student positions are open on-line

● Website Updates – fall conference is posted and open for registration

▪ Erika will send the codes for PT and SLP registration for single class registration, EB

Discount Codes, CE Committee Codes, Speaker FREE Codes

● Membership Update: Can we get # of current members – Erika will forward to Kari

● Nominations for Board Members: Can we get update with whom has applied. Voting prior.

● Legislation, Reimbursement and Advocacy: (Caroline, Karla and Kari):

● Capitol Day: Date set for February 7, 2020, 8 am to 5 pm. Do we have a reservation?

Will follow up with Karla

● Next IBOL Meeting: 9/13/2019: 9:00 a.m. Mel is planning to go

● Medicaid Meeting 6/21/2019 Update:

▪ Feeding Therapy – code was approved; therapists providing feeding /

swallowing need to be billing under this new code going forward

▪ Duplication of services – IOTA is working with ISHA legislative chair

▪ Hippotherapy now covered for OT / PT for CP and Spina Bifida

▪ Next Medicaid Meeting: 9/20/2019: 10:30-12:00. Kari will be attending.

● Continuing Education:

● Fall Conference October 11-12th: Meet this evening

● 2020 Western Regional Occupational Therapy Spring Symposium (Las Vegas)

▪ Kari will update if she hears anything

▪ Memorandum of Understanding – still not finalized

● Membership: Karla

● Executive Board Memberships / Renewals

▪ Everyone will automatically enroll as a member when they sign up for

conference

▪ Erika will ask Christian to run the report again and send to Kari

● Outreach: Rebecca and Becky B.:

● Updates and Future Plans from District Reps: no updates currently

▪ Southwest: Rebecca B.

▪ South Central (Twin Falls): Jason

▪ South East (Pocatello): Lisa and Sarah

▪ Sarah: Newsletter

▪ North: Abigail

▪ Central:

● MOT / OTA Student Reps: Heather, Cathy, Brooke

● RA Position:

● Position Filled: Bryan Gee to give update *(Will ask to provide via email since not in

attendance)

● Recruit for Board Nominations

● Future Meeting Dates: 1 st Tuesday of month at 7:00 p.m.

Next EB Meeting Date : November 5, 2019 at 7:00 pm

Adjourn :

● Motion: Angela Zaugg

● 2nd: Becki Baxter

● Time Adjourned: 7:45 pm

PDF DOWNLOAD LINK

Idaho Occupational Therapy Association

Board Meeting Agenda

Saturday – January 26, 2019

1:00-2:00 p.m.

Meeting Location:

St. Als

Conference Call Line

1-605-475-4120

Moderator PIN

895 9648

Access Code

460 3087

Call to Order Time: 1:13 pm

● Motion: Angela

● 2nd: Rebecca

Ground Rules: Everyone has a pen and an organized binder with the agenda and paper in front of them; everyone knows their job descriptions; everyone contributes to the monthly to-do’s; no side conversations; stick to the agenda; start and stop on time; move on if more conversation / research is needed, etc.

Attending:

● In person: Karla Brown, Angela Zaugg, Joanne Trammel, Rebecca Guimento, Erika Neff, Christian Turner, Kelly Smith, Kyra Sinsel, Jason Urry, Heather Hoob, Kari Thompson

● Call-in: Cathy Hanks, Brooke Rupe

Review and approve minutes from December 4, 2018

● Motion: Erika

● 2nd: Joanne

Financial Update: Erika

● Revenue: $ 88.06

● Expenses: $330.00 ● Account Balance: $11,245.78

OLD Business

● Tech / Social Media:

● Conference Call Equipment: Video available in certain meeting rooms. If we have video capabilities in the room, we will attempt this at the next meeting at SARMC to include District outreach better. Carla to confirm dates with St Al’s.

● Small training on the capabilities of IT equipment: Christian

▪ SLACK App for emails / board communication.

▪ Emails have been set-up to pass along information to future EB members. All current EB members and Committee members have been sent an invite.

● Bios and pics of District Reps for website – provide through SLACK – Rebecca will let the reps know

● Use of Google Drive for documents – Erika has it set up and will get the information to EB members.

● Lobbyist: Carline Merritt started contracted January 1, 2019.

● Has been communicating with Kari re: legislative updates

● IBOL / Legislative Update:

● CE / Supervision Language: bill was passed out of Committee with no problem

● Telehealth was tabled until this year. Kari is looking for draft to send to Sarah to

review.

● IOTA Continuing Ed Committee Chair (all working together this year); Membership Chair –

Karla; Central District Chair: Jason will reach out to contacts in this region

● IBOL Community Member Position: OPEN – Karla (with Jori from IBOL): to f/u with Dr.

McMartin

NEW Business & Committee Updates:

● Committee Reports:

● Continuing Education: ALL

● Legislation / Reimbursement / Advocacy Committee Chair: Karla offered to step up

and take this position, along with Membership (Kari appointed).

● Medicaid: Karla attended. Provided update on feeding issue, group therapy

and SI coverage. Will plan to go to quarterly meetings (Kari often attending,

too).

● Legislative / Capitol Day in the Capitol Rotunda (April OT month opportunity)

▪ May be able to provide PDUs

▪ Can have a booth

▪ Meet with legislators (will determine with Caroline, which date and

which legislators would be best to meet)

● Coordinate to attend IBOL meetings

● Present at Staff Meetings in April on OT / IOTA: Karla

● Membership Committee: Karla

● Kari and Rebecca on the “Membership – Now What? Conference call.

▪ All state associations are struggling in this area

▪ Need to make it easy to become a member and keep them engaged

▪ We are your professional insurance and voice at the state level

▪ Usually have to get people to the 5 year mark to stay as lifelong

members

● Update: MOT and OTA Reps discussed possibly holding a competition for

student memberships / involvement.

▪ Possibility of ISU paying for student memberships – Heather to f/u

▪ Heather will report to students re: what was accomplished at the

workday meeting and benefits of being a student member of IOTA

▪ OTA reps (Cathy and Brooke) – will coordinate with Heather to provide

this info to the OTA students

● Ideas – creating infographic to pass out in our work environments

● Outreach: Rebecca

● Update from District Reps:

● Southwest: Rebecca B.: Will coordinate with Becky Baxter to complete

quarterly newsletter idea, i.e. to help OTPs understand what IOTA is

doing for them professionally

● South Central (Twin Falls): Jason

● South East (Pocatello): Lisa and Sarah

● North: Abigail

● Central: OPEN Jason to check with therapists he knows in that area

● Will work with reps to come up with strategic plan

● Rebecca to coordinate with Karla (Membership)

● MOT / OTA Student Reps: Heather, Cathy, Brooke (see above)

● Tech / Social Media: Erika/Christian:

● Slack APP: Everyone has received an invite / email. Make sure you’ve signed on

with invite sent out via email. Use Slack going forward as of TODAY for all

communications.

● Mission / Vision on Website. See updates from Workday.

● Executive Board/Member Spotlights:

● Facebook: Everyone is expected to create a NEW post at least 1X / Year on

Facebook – Also, send ideas / content for Instagram to Kari, Catlin, or Erika.

● Representative Assembly: Mel (Kari will ask Mel for an email update on RA)

● Future Meeting Dates: 1st Tuesday of month at 7:00 p.m.

● March 5th

● April: OT Month / Capitol – Legislative Day

● May 7th

● June 4

● July 2nd (? Holiday week)

● August 3rd

● September 6th

● Meeting Location: Ideally St. Als (maternity room) with video conference calling.

● Other options previously discussed: JUMP and TCCC – Rebecca

Next EB Meeting Date: March 5, 2018 @ 7 pm, St Alphonsus

Adjourn:

● Motion: Rebecca

● 2nd: Karla

● Time Adjourned: 2:04 pm

PDF DOWNLOAD LINK

Idaho Occupational Therapy Association

Board Meeting Agenda

Tuesday – December 4, 2018

7:00-8:00 p.m.

Meeting Location:

Smoky Mountain Pizza ~ Eagle.

Conference Call Line

1-605-475-4120

Moderator PIN

895 9648

Access Code

460 3087

Call to Order:  7:19 pm

  • Motion:  Kari
  • 2nd:   Rebecca

Ground Rules: Everyone has a pen and an organized binder with the agenda and paper in front of them; everyone knows their job descriptions; everyone contributes to the monthly to-do’s; no side conversations; stick to the agenda; start and stop on time; move on if more conversation / research is needed, etc.

Attending:

  • In person:   Karla, Erika,   Rebecca, Kari, Kelly,  Jessie, Catlin.
  • Call-in:   Sarah / Lisa (E)  , Abby (N.) District Reps.  

Review and approve minutes from October 16, 2018

  • Motion:   Karla
  • 2nd:  Erika

Financial Update:  Erika

  • Revenue: $  88.14
  • Expenses: $  600.00
  • Account Balance 11/30/18 – $11,809.78

OLD Business

  • Tech:  
    • Remaining pictures / bios needed for website: Erika and Christian
    • Conference Call Equipment:  Follow-Up: Erika checked w/ St. Al’s IT re: video call equipment capabilities for improved participation and communication with call-in members  available ,  and good to go .   Next meeting will try conference calling at SARMC to include District outreach better.   Karla will reserve conference room for next meeting- with video calling equipment available.   Maternity room worked well. ISU has also been considered but security was cumbersome. JUMP building was suggested –  free parking. Rebecca will look into JUMP and TCCC. Another possibility is Tree City Community Church on Eagle Road, has a kid zone.  
    • Follow-up w/ Christian about doing a small training on the capabilities of IT equipment.  Still needed-   
    • Use of Google Drive for documents-   Erika will double check.
    • Lobbyist:  Emailed Caroline Merritt, True North Consulting.   Agreed / approved. Waiting for contract from Caroline to sign.  
  • IBOL Mtg Update:  October 26th, 2018: CE / Supervision.  Telehealth to be discussed in 2019.  Mel and Kari attended,  no new relevant business was presented .    Sarah? is in telehealth seeing school district students.  Kari will send language to Sarah to get input on any upcoming changes.
  • IBOL Community Member Position:  OPEN Dr. McMartin was an idea of Karla, she will figure out how to contact him.  
  • IOTA Executive Board Work Day:  Need to set a date. January 12, 19 or 26th?   5-6 hours 830-230 on a Saturday .  Idea to offer the 1st part of meeting as a Training to review IOTA bylaws.    Recruit members and non-members.

Jan 26th –  proposed to have upcoming Board Meeting as part of that WORK DAY.  

    • Please review Job Descriptions/Job Duties/and By-Laws prior to EB work day.
    • Plan to create a Strategic Plan and update By-Laws
      • see AOTA strategic plan as an example
      • update bylaws-  certain board positions extending to 2-3 yrs was proposed   and looking at “qualifications” required for board positions.
      • Outreach chairs and student reps are invited to join in person, reimbursement is offered for travel.  

Motion to approve Jan 26 workday-  location TBD : Rebecca, Erika second,  Approved.

  • offer PDUs for IOTA workday-  get involved, learn about IOTA ,  bylaws: offer snacks
  • mailing and MailChimp to go out to get involvement

NEW Business

  • Changes to Executive Board:
    • Continuing Ed Committee Chair:   OPEN,    keep looking .
    • Central District Chair:  Kristin Biggins resigned.  This position is now open. Rebecca is going to network with the district reps in the area to find names of OTs in the area for recruitment.
  • Committee Reports:
    • Continuing Education:  nothing to report, committee meeting tonight.
    • Advocacy: ALL   Contacted an OTP for possible interest.  
      • Medicaid Nov. Newsletter is concerning how things are written and are not consistent with what is told on the phone.  We need advocacy to recommend new wording for OT and Feeding. requiring a SpecialtCertification ,  language needs to be looked at for Idaho.   Karla will try to go to the meeting. Dec 21
      • Medicaid Update on Group Therapy:  Group ST is covered in all surrounding states.  We need someone to research if Group OT is covered.  OTs need to create a document to submit to Medicaid stating Group OT code,  based on research from states surrounding Idaho.
      • ISU:  Requesting letters from IOTA   regarding supporting their opening campus in Boise-  ACOTE grant pending . ISU asking for a dual curriculum (OTD and MOT) Lisa (at ISU) clarified that state Board of Education is limiting funds for expansion.   Letter is due: sooner the better, there is a template. Kari will share template for board to see if anyone can complete that template quickly. Having a local program will double the amt of OTRs in the state, as there is a shortage.    It also strengthens the ISU support of the OT program in Idaho. You can only have one or the other- OTD or MOT occurring at the same time.
    • Legislation/Reimbursement: Mel / Kari – see IBOL above.   See above on Medicaid.
    • Membership Committee:  Karla
      • Update:  MOT and OTA Reps discussed possibly holding a competition for student memberships / involvement.  Karla will share the link for an AOTA  Conf. Call- “Membership- Now what?” on Monday Dec 10 at 6pm MST –  with board.
    • Outreach:  Rebecca
      • Update from District Reps:
        • Southwest:  Rebecca B.
        • South Central (Twin Falls):  Jason
        • South East (Pocatello): Lisa and Sarah–  send a picture for IOTA website bios.   
        • North:  Abigail
        • Central:  OPEN

Clarified a FB page questions- 2 are linked (page and group).  Need picture of District Reps.

Goals:   Continue goal of Meet and Greets and networking, someone from the Board to outreach.    Mailers, FB and Website. Newsletter idea… Becki B. looking at a format quarterly send out.  Help people understand what people IOTA is doing for them professionally. Mailer in a couple of months.     

Idea:   LEGISLATURE DAY- get a booth at Capitol Rotunda.  Karla to look into. Target: April OT Month.

    • Tech: Erika/Christian:  
      • Use of app Slack instead of Gmail for IOTA positions / emails- pics, bios, email on website of our dist. reps.
      • Slack APP:  helps small groups communication,  such as Exec. Board. Exploring this idea.   Erika sent an email to the board – with a link to try the app.    
      • Executive Board/Member Spotlights-  Table for now
  • Representative Assembly:  Mel – deferred due to unable to attend this meeting.
  • SWAG:  
    • Mugs / Water Bottles for sale still.   Were they put on the website/ Facebook?  need to determine shipping, cost, etc.   Decided to keep for gifts also.
    • Reorder Pens
  • OTHER:

Next EB Meeting Date:   Jan 26:    9-2 with executive board meeting time embedded into the workday (1000).  Review bylaws prior to workday,  Kari will send link, however it is also on website.

Adjourn:

  • Motion:  Karla
  • 2nd:  Rebecca
  • Time Adjourned:  8: 22 pm.

PDF DOWNLOAD LINK

Idaho Occupational Therapy Association

Board Meeting Minutes

August 07, 2018

Boise, ID

Call-in: Conference call line: 605-475-4120, Moderator PIN: 895 9648, Access code: 460 3087

Meeting location: St. Alphonsus Hospital, Coughlin Room 2. Right across from McCleary

In attendance:

Angela Zaugg

Beki Baxter

Kim Hendrickson

Christina Jenkins

Erika Neff

Mel Henderson

Kari Thompson

Jessie Given

Rebecca Strickler

Karla Brown

Call to order 7:00 pm

Review and approve minutes – on hold; Angela will email last month’s meeting minutes to Mel and it will be distributed to EB Members for approval.

Financial Update: Erika – Revenue $167.95; Expenses $760.00

OLD Business

IBOL Community Member Post: on hold for Sara Poppleton follow-up

Lobbyist: Kari and Mel meeting with Caroline Merritt, True North Consulting, September 5.

IBOL Mtg: CE and supervision proposals accepted, telehealth on hold ; Cherie Strand new Chairperson

Becki Stephens Excellence in OT Award. Nominations – 1 so far. Board members please get the word out to other OTPs/coworkers; Christian to send out notification of deadline extension.

NEW Business

Committees

Continuing Education: Kim – Cherie will present at the IOTA conference re: IBOL updates; please share the information with coworkers; Kari and Karla working on getting the word out to teachers for the writing presentation.

Advocacy: Kari – attending Medicaid meetings and advocating for OT coverage.

Legislation: Jessie – session is out currently; Karla – both West Ada and Boise moved OTs to certified staff; Karla planning to attend the education committee meeting to ensure rule changes for CE requirements.

Membership Committee

Karla Brown: to meet with Christian, Erika; looking at regular communication to members to keep them engaged (ie AOTA)

Outreach: Rebecca/Christina – Erika will ask Christian re: Skype for Business (video conference) abilities to allow district reps to be more involved. Proposing having district reps at the fall conference to hand out color coded ribbons so OTPs will be able to meet other therapists from their region.

Tech: Erika/Christian – Will meet with above-mentioned committees to improve communication with members, etc

 

Nominations: Open positions – VP, Treasurer, Reimbursement/Legislative, CE chair, President-elect and OT and OTA Student reps (ISU will have nominations for these positions); Erika to add nominations to website

Next meeting – October 16, 2018 @ 7 pm

ADJOURN – 8:03 pm; Motion: Mel Henderson; 2nd: Angela Zaugg

PDF DOWNLOAD LINK

Idaho Occupational Therapy Association

Board Meeting Minutes

June 05, 2018

Boise, ID

7:00 – 8:22 pm

Call-in: Conference call line: 605-475-4120, Moderator PIN: 895 9648,  Access code: 460 3087

Code to front door: 8574*

Call to order

In attendance:

  • Mel Henderson
  • Angela Zaugg
  • Beki Baxter
  • Karla Brown
  • Christina Jenkins
  • Erika Neff
  • Jessie Given
  • Catlin Jensen
  • Kim Hendrickson
  • Christian Turner
  • Kari Thompson

Ground rules: pen and paper in front of all, to-dos for all, no side conversations, stick to agenda, start and stop on time, move on if more conversation/investigation is needed.

  • Review and approve minutes for 4/03/18; Motion: Kim Hendrickson; 2nd: Erika Neff
  • Financial Update: Erika- Balance $11,582.00; Revenue: $760.36; Expenses: $1,054.45

OLD Business

  • MDA: volunteer experience.  On the website; will post to the FB page.
  • IBOL Community Member Post: on hold for Sara Poppleton follow-up.

NEW Business

  • Lobbyist:  Kari and Mel meeting with Caroline Merritt, True North Consulting.
    • Motion: Kari Thompson – motion to hire for the year at proposed rate; 2nd: Kim Hendrickson
  • IBOL Mtg: 6/22. Further discussion of CE.  
    • Friday @ 9 am; please attend if at all able; will prioritize the meeting to cycle on the main page of our website.
    • Kari will write a letter to the board from IOTA on Supervision and Mel will write a letter re: CE to remind them of what we are supporting.  Karla will summarize school therapy CE needs.
  • Becki Stephens Excellence in OT Award.  Will discuss and finalize tonight during CE committee meeting.
  • Refinement of student involvement: Christina – met with OTA students at ISU to determine what would get them more engaged
    • Would like to have student resources
      • Christina started posting on the website to increase buy-in for students to join IOTA
      • Catlin has been sending a summary of our meetings to the ISU student organization to keep them informed
  • Does IOTA need to improve on conference call equipment?
    • Mel will research STAARS re: changing venue  for IOTA meetings for improved conference call capabilities.
    • Erika to research conference call plan options
  • Committees
    • Continuing Education: Kim
      • STS review
        • Great topics
        • Presenters enjoyed the experience
        • Poor attendance
        • Christian: survey results predominantly scored 4-5/5
        • The venue was nice, but difficult to orchestrate with security requirements
      • Sponsor ISU dementia course
        • Mel will seek more information for clarity
      • AOTA CE Directory
        • Kim will fill out application and submit to add IOTA to the directory
      • Fall Conference
        • Will be finalizing during CE meeting tonight
    • Advocacy: Kari
      • Billing Self-care 97535: Mel – seeing some denials from some insurers both nationally and locally
        • Mel will contact AOTA for resources/support; will add to list for consultant to assist with
      • Will plan to address Habilitative intervention services vs OT services  for insurance coverage
      • OP Therapy Clinic in Pocatello requesting clarification on supervision: Kari will contact to clarify
      • Mel will review with Jessica how to keep track of the legislative updates
    • Outreach:  Rebecca/Christina:
      • Received award at AOTA for membership growth
      • Christian: reviewed the contact procedure to remind people to renew membership
        • Will send out email with $10 discount to fall conference if they sign up
        • Will ask consultant re: membership drive ideas
      • Plan to complete quarterly newsletter to post on the website; 1st letter in September.
      • Need pics and bios for regional reps
      • Color-coded map of state to clarify what region each therapist is in: Jason.
        • Could use to improve networking during Fall Conference
      • Need a 1 page summary/bullet points re: the benefits of joining IOTA
        • Add statistic for number of OTPs that are involved in their state associations – Karla to spearhead
    • Tech: Erika/Christian:
      • Need content for the website
        • Send in Word or Google Docs format
        • Kari will complete a write-up on Autism and Karla will complete a write-up on school related updates
        • May be able to create a link to AOTA updates – Erika to follow-up
      • Blurb about ISU accreditation- Joanne – Erika will email to get write-up
  • Next meeting
    • August 7, 2018 @ 7 pm; PIcnic in the park

ADJOURN – Motion: Mel Henderson; 2nd: Angela Zaugg

PDF DOWNLOAD LINK

Idaho Occupational Therapy Association

Executive Board Meeting Minutes

April 03, 2018

7:00 –  8:14 pm

Boise, ID

In Attendance

  • Mel Henderson
  • Angela Zaugg
  • Beki Baxter (via call-in number)
  • Carla Brown
  • Autumn Hume
  • Erika Neff
  • Jessie Given
  • Catlin Jensen
  • Kim Hendrickson
  • Christian Turner
  • Sara Poppleton

Call to order

Review and approve minutes: all in favor, none opposed.

Financial Update: Erika

  • Revenue: $1.33; Expenses: $2,368 (primarily for website work)
  • AOTA/ASAP expenses for Mel and Kari: covered per IOTA bylaws (~$700 per person)

OLD Business

Schools follow-up: Karla Brown

  • Spoke with Ronda Roth and attended SDE negotiated rule-making meeting on March 23
  • Karla to continue to attend meetings
  • OTPs can become certificated with IBOL requirements (instead of college credits like the teachers do
  • SDE will work with IOTA, SLPs, PTs, etc re: years of therapy experience vs years of school experience when determining salary scale

Lobbyist:

  • IOTA severed relationship with John Watts; currently without lobbyist representation
  • Reviewed lobbyist activities of surrounding states (WY, MT, OR)
    • Mel to meet with 2 potential replacements to determine feasibility
    • It could cost as much as $12,000/mo for  IOTA to have a lobbyist
    • Mel proposed that IOTA go without a lobbyist and strengthen the legislative committee
    • Kim proposed that we clarify who/what is needed for the legislative committee
      • Peds: Kari and Jessi
      • Schools: Karla
      • Adults: Mel

Swag: Kari ordered and received.  Will bring to next meeting as she is OOT.

Committees:

Committee assignments: if not on a committee, please choose one, contact the committee leader, and become involved

Continuing Education – Kim: Spring Treatment Summit on track for May 19 (will finalize during CE committee meeting tonight); working on fall conference, hosting Dementia Care Specialist CE;  adding St Luke’s neuro conference to IOTA website

Advocacy – Kari (Mel covering):  Idaho Insurance Bulletin – Autism now a covered diagnosis in Idaho; there was an article on the front page of the Idaho Statesman today; positive changes seen at IBOL d/t IOTA-directed, grass-roots efforts

Outreach – Rebecca: SLC Meet and Greet; OT Month (will add IG post) and Catlin will email ISU OT students to get an update of their OT Month activities

NEW Business

  • Autumn Hume, executive director MDA: discussed a volunteer opportunity for the MDA Summer Camp being held at the Quaker Hill Camp in McCall, ID, August 4-10.  Erika will post the information on the IOTA website for any interested in participating.
  • Refinement of student involvement: SOTA updates, communication between student reps, communication to schools, etc.  (Tabled until next meeting d/t time constraints)
    • Bryan Gee’s email
  • Does IOTA need to improve on conference call equipment? (Tabled until next meeting d/t time constraints); Becki sent email during meeting detailing difficulties with the current equipment.
  • Tech Committee: Update on website – Erika, Christian: will work to streamline application and payment on website for job postings, CE, and advertising; demonstrated new website and email that will be sent out through Mail Chimp to all IOTA members to sign in and reactivate their membership once the membership spreadsheet is reviewed/verified; will add registration link for the Spring Treatment Summit.
  • IBOL Community Member Post – Sara Poppleton: has contacted Paula Dennis, who is interested; will follow up to see if she has been able to submit her application on the IBOL website.

Next meeting: June 5, 2018 at 7 pm

ADJOURN

PDF DOWNLOAD LINK

Idaho Occupational Therapy Association

Executive Board Meeting Minutes

February 06, 2018

7:00 to 8:26 pm

Boise, ID

In Attendance

  • Mel Henderson
  • Angela Zaugg
  • Beki Baxter
  • Christina Jenkins
  • Carla Brown
  • Erika Neff
  • Kari Thompson
  • Sara Poppleton
  • Christina Warn
  • Jessie Given
  • Rebecca Strickler
  • Kim Hendrickson
  • Christian Turner

Call to order

Review and approve minutes; all in favor; none opposed

Business

  • Picture retakes in the lobby tonight for those who would like one
  • Financial Update: Erika –  Revenue: $36.90; Expenses $197.00
  • PDUs for IOTA service: 10 hours per reporting period, per rule.  
    • Send Mel an email, and he will send the form to you.
  • Schools and Medicaid follow-up: Kari, Jessie
    • The school rule has passed.  The school districts are allowed to  determine pay scale. OT can become certificated staff.  Need to work on the addendum to further protect OT interests as related to CEUs, etc
    • Carla to contact Ronda (Nampa School District OT) and will assist with working on addendum suggestions
    • Insurances are denying coverage for autism dx or providing only 20 visits/calendar year; also only covering for certain ages (ie 6-9)
      • Contact your state reps (see email from Kari)
      • Mel will send letter from IOTA EB
    • Lobbyist, John Watts
      • Requesting a fee increase
      • Changing statute wording or lobbying for issues that IOTA has no interest in
      • Not assisting much, if at all, with school and autism issues
      • Motion for paying the fee increase (Mel); all opposed
      • Mel will ask Chuck at AOTA and other Northwest Associations to assist in determining future lobbyist needs
  • Committees
    • Continuing Education: Kim
      • Spring Treatment Summit, May 19, 2018: Stress management for OTPs and Clients; 6 CEUs
      • Fall Conference, September 29, 2018
    • Tech: Erika, Christian: update on website
      • Motion for Christian to design web page and post to new domain if needed (Mel): all in favor; none opposed
    • Outreach: Becki
      • Review of dates for meet and greets around the state; would like to have IOTA reps at meetings if planning to be in those areas; contact Becki for dates/times; will plan to have one during the AOTA conference in SLC; ISU also may be having a gathering at the AOTA conference for alums
      • Carla: MDA would like to speak to IOTA at next meeting re: volunteers for their McCall camp; will forward contact info to Mel; suggests having district outreach reps provide quarterly updates to the board re: what is happening in their area
      • Committee to research doing Membership Drive during OT month
  • Next meeting
    • Committees: March 6
    • EB: April 3

ADJOURN

PDF DOWNLOAD LINK

Idaho Occupational Therapy Association

Executive Board Meeting Minutes

January 9, 2018

7:00 to 7:10 pm

Boise, ID

In Attendance

  • Mel Henderson
  • Angela Zaugg
  • Beki Baxter
  • Christina Jenkins
  • Erika Neff
  • Kari Thompson
  • Sara Poppleton
  • Christina Warn
  • Jessie Given
  • Catlin Jensen
  • Rebecca Strickler
  • Kim Hendrickson
  • Christian Turner

Business

  • Introductions:
    • Krista Fisher is the new Membership Coordinator
    • Proposed hiring Christian Turner as IOTA Website and Technical Coordinator
      • Motion: Mel Henderson, 2nd: Angela Zaugg; All in favor; none opposed
  • IBOL update:
    • 4 of 5 positions have been turned over in 2017
    • Current members
      • Cherie Strand
      • Farrell Lindley
      • Jori Bathina
      • Brenda Krueger
    • The community member position expires 12/18
      • IOTA to actively seek community member replacement
  • Announcements:
    • ACOTE seeking comment regarding changes to entry-level educational requirements
      • Deadline 4/23/18
    • IBOL seeking comment regarding executive order Idaho Licensing Freedom Act
      • Deadline 5/1/18; see Board of Licensure main page

PDF DOWNLOAD LINK

Idaho Occupational Therapy Association

Executive Board Meeting Minutes

December 05, 2017

7:00 to 7:57 pm

Boise, ID

In Attendance

  • Mel Henderson
  • Angela Zaugg
  • Beki Baxter
  • Christina Jenkins
  • Erika Neff (via phone)
  • Brittany Cissell
  • Christina Warn
  • Lavonne Fields
  • Jessie Given
  • Catlin Jensen
  • Rebecca Strickler
  • Kim Hendrickson

Approved minutes from November 7, 2017 meeting: motion – Kim Hendrickson, 2nd – Rebecca Strickler; all in favor; none opposed

OLD Business

  • Financial Update: Erika – Account balance at end of November: $19,442; Revenue of $162; Expenses of $428
  • Schools and Medicaid: letter/post from Rhonda Roth
    • Update from Kari/Jessie: Communication from AOTA, John Watts
      • AOTA states they will help IOTA with financial and advocacy needs
      • Jessie to follow up with Kari and John re: school pay scale changes
  • Committees
    • Committee assignments: CE (Kim), Membership, Advocacy (Kari), Legislative (Kari), Nomination (Kari), Tech (Erika), Outreach (Rebecca)
      • Committee chairs to email a list to Angela of current committee members
  • Open positions:
    • Vice President
    • SW Outreach
    • Social Media Director (Insta, FB, website)
      • Rebecca to incorporate SM oversight into the Outreach Committee
      • Kim will follow-up with contacts re: website assistance
      • Mel and Rebecca to meet with Dave re: website access
    • Membership Coordinator: Krista Fisher (Need access to Mail Chimp, need updated member roster, will present quarterly either in person or via phone)
  • Storytelling
    • Member and EB Member spotlights
    • Pics and bios on web: Erika
    • Assignment: research photographer: Kari
      • Beki – $250 for all EB member headshots
      • Mel: motion to approve; Rebecca: second; all in favor; none opposed
      • February 6, at 7 pm before board meeting; dress professionally
  • IBOL Update
    • Jori Bathina has been appointed
    • Need OTA applicant. Have 2 possible
    • Leaves only the chair position, term expires 12/18
    • Dry needling. An association issue, not an IBOL issue
    • Kim update: should begin thinking about community members that would best serve on the IBOL board so we are prepared when the position becomes open next year; training that has not been approved through the application process will generally be approved as an inservice and will likely count towards CEUs; discussed streamlining the application process to simplify the 2 year requirement to obtain CEUs.  
  • Outreach Strategies:
    • Update on communication: Rebecca
      • Had phone call meeting with district reps
      • Asked each of the reps to identify 2 meet and greet dates by the next meeting in January
      • Rebecca to follow up with robocalling information
      • Rebecca to contact IBOL to request listing obtaining OTP emails in the state as an item for the next meeting in March
  • Swag: Update – Kari, Jessi
    • Will present at next meeting – trying to find the most cost effective items/means to generate interest
    • Christina J provided Kari with contact information of a business contact for items
  • Christina W – provided information re: Cranial-sacral course; will post on FB

NEW Business

  • Conference call line: 605-475-4120
    • Moderator PIN: 895 9648
    • Access code: 460 3087
  • Next meeting
    • January 9 CE Committee meeting, 7 pm
    • February 6 EB meeting, 7 pm
  • Catlin to send ISU students an email re: summary of EB meeting discussions
  • Will plan to offer the student rate at IOTA treatment summits/conferences for those that help on committees
  • Discussed offering a discounted rate to first time IOTA members who have an active AOTA membership
  • Kim to contact Erika re: getting the slideshow honoring Becky to pass on to St Al’s therapy

ADJOURN

PDF DOWNLOAD LINK

Idaho Occupational Therapy Association

Executive Board Meeting Minutes

November 07, 2017

7 pm – 8:10 pm

Boise, ID

In Attendance

  • Mel Henderson
  • Erika Neff
  • Jessie Given
  • Rebecca Strickler
  • Kari Thompson
  • Ann Gazda
  • Christina Jenkins
  • Catlin Jensen
  • Kim Hendrickson
  • Angela Zaugg
  • Rhonda Roth (via call in)

Approved minutes from October 10, 2017 meeting: Motion – Angela Zaugg, Second – Erika Neff; All in favor; non opposed.

OLD Business

  • Review duties in bylaws
    • Submit job description edits in writing to Mel by next meeting
  • All serve on committee
    • Committee assignments: CE, Membership, Advocacy, Legislation, Nomination, Tech, Community Outreach
    • Need to involve representatives from all scopes of practice
    • May want to post quarterly letters on IOTA website to inform OTPs of what is being accomplished
    • Angela to contact David re: sending out an email blast to all IOTA members for interest in joining a committee
  • Open positions:
    • Vice President
    • SW Outreach
    • Social Media Director (Insta, FB, website)
    • Membership Coordinator
  • Storytelling
    • Erika to make bios uniform
    • Kim presented photographer cost/info
    • Assignment: Kari to further research photographer for cost comparison
  • IBOL Update
    • Farrell Kessler and Jori Bathina have filled OTR openings
    • Need OTA applicants
  • Computer for Angela:
    • Catlin brought Chromebook for consideration
    • Rebecca motioned to approve purchase, Kim seconded; All in favor; none opposed
  • Outreach Strategies:
    • Rebecca presented information re: cost of robocalling
    • Rebecca to type of script for use
    • Motion by Ann to approve cost of robocall to OTPs in the state, Kari second; all in favor, none opposed
    • Rebecca to contact Chuck at AOTA and request he send out an email to AOTA members in the state re: IOTA
    • Erika to update website
    • Catlin contacted ISU 1st year student OTs and will keep up to date on IOTA info

NEW Business

  • Financial Update: Erika  provided monthly summary of expenditures, income, current balance
  • School and Medicaid:
    • Mel read emails from Rhonda Roth and Tony DeAngeles re: legislative proposal to change OT designation in the schools from certified to classified
    • Rhonda presented concerns re: increased demands/workload vs attempt to devalue OT under proposed legislation
    • Kari to contact John Watts and initiate writing an advocacy letter and determining correct legislative committee contact
    • Chuck at AOTA to be a resource
    • Rhonda to contact BSC and West Ada SD OTs
    • Will post updates to IOTA FB page
  • Lost CEU cert: to discuss at CE committee meeting following EB meeting
  • Scheduling EB meetings vs committee meetings
    • Each every other month (Mel motioned, Angela second – all in favor, none opposed)
  • Next meeting
    • EB – Dec 5; Committees – Jan 9
  • Membership
    • Erika to contact David re: recent PayPal issues
  • Outreach
    • Kari to research cost of IOTA vests and will vote at next meeting

ADJOURN

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Idaho Occupational Therapy Association

Executive Board Meeting Minutes

October 10, 2017

7pm-8:09pm

Boise, ID

In Attendance

  • Mel Henderson
  • Erika Neff
  • Jessie Given
  • Rebecca Strickler
  • Christina Warn
  • Kari Thompson
  • Beki Baxter
  • Christina Jenkins
  • Catlin Jensen
  • Kim Hendrickson
  • Angela Zaugg

OLD Business

  • No old business

NEW Business

  • Conference
    • Overall very positive feedback
    • Some attendees would have preferred to choose courses versus being in an adult or pediatric track only.
    • Decreased student focus during presentations.
    • AOTA survey to be sent out, Erika to contact David
    • At future conferences plan to have certificates online instead of printing
    • Positive feedback from Amy Lamb
  • Review rules for meetings:
    • pen and paper in front of all, to-dos for all, no side conversations, stick to agenda, start and stop on time, move on if more conversation/investigation is needed.
  • Review duties in bylaws.
    • 2 OTA students working together
    • Outreach working together with district reps
      • Monthly phone calls with district reps, outreach coordinators and president to attend
    • Adding to, better delineating, adding detail and clarity to job description
  • Committees
    • We need to reach out to other OTP’s, need more volunteers to sit on committees
      • Committees should not have to be filled by board members only.
  • Board communication
    • As this is a new board, will continue with standard email process and will review in month.
  • Open positions:
    • Vice President
      • Listing will be posted on website with job description
    • SW Outreach
      • Listing will be posted on website with job description
    • Social Media Director
      • Listing will be posted on website with job description
    • Membership Coordinator
      • Present at monthly meetings if possible as they will be giving membership updates.
      • Listing will be posted on website with job description
  • No pairing policy: no drama presentation, Connie Miller
    • Possibly will have at a tx summit, no final decision made.
    • We need to offer CE’s in more than one category
  • Monthly meetings
    • Will continue with monthly meetings for now
  • Swag
    • Need items such as a tablecloth or banner
    • Look at getting t-shirts or vests made
    • Kari, Jessie will address
  • Outreach
    • Possibly call members
    • Send postcards?
    • Erika to obtain contact info of someone interested in helping with outreach
  • Traveling around the state
    • Continue to discuss. We need to reach out to all parts of the state
  • Storytelling
    • Member and EB Member spotlights
    • Pics and bios on web
      • Discussion on professional style photos versus casual photos. Undecided as a group
        • Kim to contact a photographer before we decide
  • CE Committee:
    • Kim, chair
    • Kari, second
    • Will have 1 treatment summit per year
      • Possibly a full day versus ½ day
    • Fall conference
    • Separate conference committee
      • We need more members added
  • Finance:
    • Balance accts MONTHLY
    • Provide MONTHLY reports
    • Present information at fall conference and vote to accept
    • Need to be transparent
    • Get money out of PayPal
      • Erika transferred 10,042.52 to the bank account
  • IBOL Update
    • One immediate OTR opening
    • One OTR, one OTA in December. Need OTA app.
  • Next Meeting on November 7th at 7pm
  • Adjourn